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Requests for Reinstatement And/Or Extension for Second Semester of School Year 2019-2020
Posted: 2019-10-14

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TO        :    All Graduate Students of the Loyola Schools

SUBJECT     :     Requests for Reinstatement And/Or Extension for Second Semester of School Year 2019-2020

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In keeping with the academic regulations provided in the Loyola Schools Graduate Student Handbook (2019 Edition), graduate students are reminded of the following:

Part III, Section 10. a. Rules on Time Limit in the Loyola Schools All work for the masterís degree must be completed within five (5) years from the date of the first enrolment for the degree, inclusive of leaves of absence and suspension due to disciplinary reasons. All work for the Ph.D. degree must be completed within seven (7) years from the date of first enrolment for the degree, inclusive of leaves of absence and suspension due to disciplinary reasons. Specific rules on residency may apply for certain degree programs with special arrangements.

Part 5, Section 10. b. Rules on Leave of Absence
  1. Students who wish to separate themselves from the Loyola Schools for a semester or more must file a Request Form for Leave of Absence subject to the following conditions:

    1. The student should be in good academic and disciplinary standing at the time when the request is made.

    2. The student may not study or enroll in another school during the Leave of Absence.

  2. If the student has not yet enrolled for a particular semester and wishes to take a Leave of Absence beginning that semester, the student must accomplish the Request for Leave of Absence Form within the following deadlines:

    1. Ten (10) weeks after the start of classes during the regular semesters.

    2. Three to four (3-4) weeks after the start of classes during intersession.

  3. Application for leave of absence is only applicable for students who are still within the residency limit of 5 years in the masterís level and 7 years in the doctoral level.

Students who wish to separate themselves from the Loyola Schools for a semester or more must file a request for Leave of Absence at the Office of the Registrar every semester, duly approved by the Department Chair/Program Director.
In view of the above academic regulations, students are reminded to accomplish the following procedures prior to registration period:
  1. Request for Reinstatement if they were unable to enroll at the Loyola Schools for at least two consecutive semesters without an approved Leave of Absence.

  2. Request for Extension if they have exceeded/are about to exceed the time limit to complete degree program and have not been given FINAL and NON-NEGOTIABLE deadlines to fulfill program requirements.

For the Second Semester of School Year 2019-2020 registration, all requests for Reinstatement and/or Extension will be accepted only until Friday, 29 November 2019.

Below is the procedure for filing of requests for Reinstatement and/or Extension:

Processing time is at least 7 working days. Students should complete the process within the designated deadline for each term/semester: Intersession - last workday of April; First Semester -last workday of June and Second Semester - last workday of November
  1. Student secures a copy of Request Form for Reinstatement/Extension from the Office of the Registrar at the Ground Floor, Social Sciences Building. Student fills out and submits the form to the Registrar.

  2. Registrar evaluates the records of the student and enters pertinent information on the form. Registrar attaches copy of studentís AISIS grades and Individual Program Study.

  3. Student proceeds to his/her Home Department and obtains a copy of his/her Plan of Study duly signed by the Graduate Programs Coordinator or Chair and/or Thesis Adviser (if student is already in Thesis/Dissertation Writing stage) for the remaining program requirements and secures endorsement of the Department Chair.

  4. Student forwards endorsed form to the Office of the Associate Dean for Graduate Programs (OADGP) for final decision.

  5. If request is approved:

  6. 5.1 OADGP issues charge slip for payment of Reinstatement and/or Extension fee

    5.2 Student pays the fee at the Cashier, presents the Official Receipt to OADGP and claims the approved form.

    5.3 Student submits the approved form and plan of study to the Office of the Registrar for implementation of decision and monitoring of set conditions
    .
    5.4 Student distributes the rest of the copies.

  7. If request is not approved, student applies for Transfer Credentials with the Office of the Registrar.


Please be guided accordingly.

School Registrar
Associate Dean for Graduate Programs
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