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All Graduate Students of the Loyola Schools
Posted: 2018-06-07

In keeping with the academic regulations provided in the Loyola Schools Graduate Student Handbook (2013 Edition), graduate students are reminded of the following:

Part 5, Section I. Rules on Leave of Absence

Students who wish to separate themselves from the Loyola Schools for a semester or more must file a request for Leave of Absence at the Office of the Registrar every semester, duly approved by the Department Chair/Program Director.

Part 5, Section J. Rules on Time Limit in the Loyola Schools

All work for the master’s degree must be completed within five years from the date of the first enrolment for the degree. All work for the Ph.D. and “summers only” master’s degrees must be completed within seven years from the date of first enrolment for the degree.

In view of the above academic regulations, students are reminded to accomplish the following procedures prior to registration period:

1. Request for Reinstatement if they were unable to enroll at the Loyola Schools for at least two consecutive semesters without an approved leave of absence.

2. Request for Extension if they have exceeded/are about to exceed the time limit to complete degree program and have not been given FINAL and NON- NEGOTIABLE deadlines to fulfill requirements.

For the First Semester of School Year 2018-2019 registration, all requests for Reinstatement and/or Extension will be entertained on or before Saturday, June 30, 2018. Requests filed after the deadline may be considered for the Second Semester of School Year 2018-2019 registration.

Below is the procedure for filing of requests for Reinstatement and/or Extension

  1. Secure a copy of Request Form for Reinstatement and/or Extension from the Office of the Registrar, G/F Social Sciences Building.

  2. Fill-out the Form and have your records and enrollment status evaluated by the Registrar.

  3. Proceed to Home Department to obtain a copy of your Plan of Study and secure endorsement of the Department Chair or Program Director.

  4. Forward endorsed form to the Office of the Associate Dean for Graduate Programs (OADGP) for approval.

  5. If request is approved, secure a charge slip from OADGP for payment of Reinstatement and/or Extension Fee at the Cashier. Present the Official Receipt to OADGP.

  6. Submit the approved Reinstatement and/or Extension form and Plan of Study to the Office of the Registrar. Furnish OADGP and your Home Department with a copy of the approved form.

Please be guided accordingly.
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