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Official AISIS Time

Requests for Reinstatement and/or Extension
Posted: 2017-11-24


TO : All Graduate Students of the Loyola Schools

RE : Requests for Reinstatement and/or Extension

FROM : Office of the Registrar and Office of the Associate Dean for Graduate Programs


In keeping with the academic regulations provided in the Loyola Schools Graduate Student Handbook (2013 Edition), graduate students are reminded of the following:

Part 5, Section I. Rules on Leave of Absence
Students who wish to separate themselves from the Loyola Schools for a semester or more must file a Request Form for Leave of Absence at the Office of the Registrar every semester, duly approved by the Department Chair/Program Director.

Part 5, Section J. Rules on Time Limit in the Loyola Schools
All work for the master’s degree must be completed within five years from the date of the first enrolment for the degree. All work for the Ph.D. and “summers only” master’s degrees must be completed within seven years from the date of first enrolment for the degree.

In view of the above academic regulations, students are reminded to accomplish the following procedures at least two weeks prior to registration period:

1. Request for Reinstatement if they were unable to enroll at the Loyola Schools for at least two consecutive semesters without an approved leave of absence
2. Request for Extension if they have exceeded/are about to exceed the time limit for the degree

For the Second Semester of SY 2017-2018 registration, all requests for Reinstatement and/or Extension will be entertained on or before Saturday, December 9, 2017. Requests filed after the deadline will be considered for the Intersession Term of School Year 2018-2019 registration.

Below is the procedure for filing of requests for Reinstatement and/or Extension:

  1. Secure a copy of Request Form for Reinstatement and/or Extension from the Office of the Registrar, G/F Social Sciences Building.

  2. Fill-out the Form and have it evaluated by the Registrar.

  3. Proceed to Home Department to obtain endorsement of the Department Chair or Program Director.

  4. Forward endorsed form to the Office of the Associate Dean for Graduate Programs (OADGP) for approval.

  5. OADGP issues a charge slip for payment of Reinstatement and/or Extension Fee at the Cashier.

  6. Present the Official Receipt to OADGP and claim the form with the ADGP's decision.

  7. Submit the approved form to the Office of the Registrar and distribute copies of the form.

Please be guided accordingly.

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